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Policy Document Development Resources

To ensure that all NUS Policies, Procedures and Guidelines have a consistent format, are formally approved, officially registered and published, widely communicated and duly implemented, ORMC has developed various resources to assist individuals and groups involved in developing, amending or repealing University policy documents including:

 

  • Official Templates (Policy Documents):
    • The downloadable templates / forms are to be used for developing Policies / Procedures / Guidelines by all departments / policy areas within the University
    • Explanatory Notes / Writing Instructions
  • Official Templates (Policy Document Development Procedure Documents):
    • Policy Document Approval Form

 

Please contact policy@nus.edu.sg if you have any queries on the Policy Development Resources.

Official Template: Policy Documents

Learn how the official templates for Policy Documents should be used.

Policy and 
Procedures Template

Click to download

Guidelines Template

Click to download

Explanatory Notes

Click to download

Writing Instructions

Click to download

Amendment Guide

An amendment to a Policy can be in the form of:

Major Amendment

A significant change to a Policy Document which:

  1. impacts on the objectives, purpose, intent, scope, substance, content, meaning and/or effect of the Policy Document;
  2. has a bearing on other NUS related documents, including but not limited to, NUS Policy Documents and non-Policy Documents (e.g. internal University legislation, external government legislation, websites, forms, templates and publications);
  3. affects aligned processes or systems, responsibilities, roles, structures and other operational aspects;
  4. impinges on implementation requirements; and/or
  5. concerns Stakeholders.

 

Examples of Major Amendments may include (but are not limited to) the following:

  1. a change to the scope, coverage or subject matter of a Policy Document;
  2. a change to supplementary documents such as schedules, appendixes or annexures to the Policy Document.
Minor Amendment

An editorial, administrative or clerical amendment to a Policy Document which:

  1. does not impact on the objectives, purpose, intent, scope, substance, content, meaning and/or effect of the Policy Document;
  2. does not have a bearing on other NUS documents (both Policy Documents and non-Policy Documents (e.g. internal University legislation, external government legislation, websites, forms, templates and publications);
  3. does not affect aligned processes or systems, responsibilities, roles, structures and other operational aspects;
  4. does not impinge on implementation requirements; and
  5. does not concern Stakeholders.

 

Any amendment that does not satisfy all of the elements listed above will, by default, be deemed a Major Amendment.

Examples of Minor Amendments may include (but are not limited to) the following:

  1. Drafting/Nomenclature: Nomenclature changes or modifications to improve clarity of drafting without any change to the subject matter, content, meaning or effect.
  2. Updates: Correction or update of contact/unit names, titles, email or web addresses.
  3. Links: Addition, removal or update of hyperlinks and/or references to external legislation, other NUS Policy or non-Policy Document(s) or other external references.
  4. Formatting: Changes to rectify document layout, formatting, numbering.
  5. Error corrections: Rectification of spelling/grammatical/typographical/clerical errors.

Approval Process

Official Templates (Policy Document Development Procedure Document):

All changes to any Policy Documents require the approval form to be completed and signed by the relevant Approving Authority and Responsible Officer. The different types of changes are:


 

  1. Add New Policy
  2. Major/Minor Amendment to Existing Policy
  3. Repeal Existing Policy

 

The Responsible Owner may submit one consolidated Approval Form for multiple Policy Documents if the Policy Documents are approved at the same time, by the same Approving Authority.

 

Note: An email approval is accepted as a replacement for the signature. Please forward the email approval together with the Policy Document 
during submission.

Approving Matrix

Submission Guide

How to upload New/Revised NUS Policy Document to the ORMC Policy Portal?

  1. Complete the Policy Document Approval Form and seek approval from the relevant Approving Authority (See above or Appendix 2 Para 3.3 of the University Policy Framework)

  2. Email the following to policy@nus.edu.sg:
    • The Policy Document Approval Form endorsed by the relevant Approving Authority, including email approval (if any)
    • A pdf version of the New/Revised policy which we will upload on your behalf
    • Information set out in table below:
Item Description
Short Summary
Brief Description of the Policy Document which will be displayed on Policy Portal
Approval Date
dd/mm/yyyy
Effective Date
dd/mm/yyyy

For Policy Owners / Initiators, get the step-by-step guide at the Policy Document Development Process page.